Terms and Conditions

The terms and conditions for Sports Romance Con are as follows:

By registering for Sports Romance Con, you agree to all Sports Romance Con Terms and Conditions, which may change at any time prior to February 28th, 2025. Attendees will be held responsible for knowledge of Sports Romance Con policies at all times.

Photos and videos are permitted, though subject to restrictions. No attendee may sell or profit from photo or video footage taken at the conference in any manner (including from advertisements on online videos) without prior written consent from Sports Romance Con. Any person asked to cease taking photos or videos, or asked to hand over their equipment for holding until the end of the conference, must do so. 

Sports Romance Con reserves the right to withhold or disable any ticket without refund at any time at its discretion. Attendees of Sports Romance Con who are found to be attempting to access events for which they do not have tickets; who are rude or disruptive during the programming; who break any city, state or federal law; who attempt to deceive any organizer; or are found by Sports Romance Con staff deserving for any other reason, will have their tickets revoked without refund. 

By attending Sports Romance Con you agree to indemnify and release from all liability the Sports Romance Con staff, Sports Romance Con venue and all other parties related to the conference arising from any and all claims, grievances and complaints.

Attendees of Sports Romance Con agree that they are solely responsible for any loss or theft of or damage to their personal property. Sports Romance Con does not accept responsibility or assume risk for lost, stolen, or damaged property. 

Attendees also agree that their likeness, if captured by onsite photographers or videographers, may be used by Sports Romance Con or any of its associated entities for any legitimate purpose including promotional and commercial.

NO REFUNDS OR EXCHANGES EXCEPT AS REQUIRED BY APPLICABLE LAW AND PERMITTED BY SPORTS ROMANCE CON MANAGEMENT. AUTHORS SUBJECT TO CHANGE. EVENT DATE AND TIME SUBJECT TO CHANGE. TICKET WILL NOT BE REPLACED IF LOST, STOLEN, MUTILATED OR DESTROYED UNLESS OTHERWISE EXPRESSLY AGREED BY SPORTS ROMANCE CON MANAGEMENT. TICKET IS NOT REDEEMABLE FOR CASH.

The event will proceed regardless of weather conditions. In the case of extreme inclement weather which restricts travel for our audience, attendees with unused tickets will be permitted to apply the unused ticket amount to a future event.

IDs are not required at registration, however in the event that any activities have age restrictions (for example, if alcohol is available for purchase), you must present a government-issued photo ID verifying your age.

All guests attending the convention must be over 18 years of age. We reserve the right to cancel a ticket made for a minor. 

Refund and Cancellation Policy

Ticket Policy

Tickets are non-refundable and all sales are final for Sports Romance Con. This policy is outlined in the Terms and Conditions of the ticket. Tickets may be transferred to another individual only after obtaining specific approval from Sports Romance Con. 

While tickets can be transferred, we do not have an official secondary market for the resale of tickets. If you purchase from another source, you risk buying a counterfeit or invalid ticket. Sports Romance Con is not responsible for tickets purchased from unofficial sources.

Ticket Transfers must be completed two weeks before the event. You must contact us before selling the ticket.

In the event of a cancellation of the entire convention, all tickets would be refunded.

Author and vendor table fees are non-refundable, nor are they transferable to any other author who wishes to attend the event. Additional assistants or guests outside of the PA included with the table will cost an additional fee to attend, and are also non-refundable. 

Sports Romance Con reserves the right to work with the author or vendor on a case by case basis if the author or vendor needs to cancel their appearance and reschedule for a future event. 

2. Fulfillment and Shipping Policy

In the event you have purchased any items from us directly, they would be shipped to you as outlined in the product description or picked up at the event. 

Authors and vendors are more than welcome to bring their valuables on their own to the venue.

Note for authors shipping materials to the hotel.

The hotel’s package handling information is as follows: Package bundling and storage costs apply to all in-coming packages. The costs are as follows per day, plus tax:

Small Box (>1-25 LBS) $5

Medium Box (26-50 LBS) $10

Large Box (50 to 75 LBS) $25

X Large Box (75 to 100 LBS) $40

Display Case (Golf Clubs, Plastic Tubs, Trunks, Booths) $20

Pallet (Must be able to be broken down by staff to store and transport) $200

If there are concerns about the above fees, please reach out to us at sportsromancecon@gmail.com and we will be happy to work with you in addressing these concerns and finding a suitable solution.

3. Privacy Policy
We receive, collect and store any information you enter on our website or provide us in any other way. In addition, we collect the Internet protocol (IP) address used to connect your computer to the Internet; login; e-mail address; password; computer and connection information and purchase history. We may use software tools to measure and collect session information, including page response times, length of visits to certain pages, page interaction information, and methods used to browse away from the page. We also collect personally identifiable information (including name, email, password, communications); payment details (including credit card information), comments, feedback, product reviews, recommendations, and personal profile.

When you conduct a transaction on our website, as part of the process, we collect personal information you give us such as your name, address and email address. Your personal information will be used for the specific reasons stated above only.

We collect such Non-personal and Personal Information for the following purposes:

  1. To provide and operate the Services;

  2. To provide our Users with ongoing customer assistance and technical support;

  3. To be able to contact our Visitors and Users with general or personalized service-related notices and promotional messages;

  4. To create aggregated statistical data and other aggregated and/or inferred Non-personal Information, which we or our business partners may use to provide and improve our respective services; 

  5. To comply with any applicable laws and regulations.

Our company is hosted on the Squarespace platform and our tickets are sold through the Universe platform. Squarespace and Universe provide us with the online platforms that allow us to sell our products and services to you. Your data may be stored through Squarespace and Universe’ data storage, databases and the general Squarespace and Universe applications. They store your data on secure servers behind a firewall.  

All direct payment gateways offered by Squarespace and Universe and used by our company adhere to the standards set by PCI-DSS as managed by the PCI Security Standards Council, which is a joint effort of brands like Visa, MasterCard, American Express and Discover. PCI-DSS requirements help ensure the secure handling of credit card information by our store and its service providers.

If you don’t want us to process your data anymore, please contact us at sportsromancecon@gmail.com.

We reserve the right to modify this privacy policy at any time, so please review it frequently. Changes and clarifications will take effect immediately upon their posting on the website. If we make material changes to this policy, we will notify you here that it has been updated, so that you are aware of what information we collect, how we use it, and under what circumstances, if any, we use and/or disclose it. 

If you would like to: access, correct, amend or delete any personal information we have about you, you are invited to contact us at sportsromancecon@gmail.com.

4. Accessibility Policy
At Sports Romance Con, we strive to incorporate a level of accessibility into our experience. However, we recognize that disabled people have needs that require additional accommodation regardless of an event’s design. 

Below is a list of accommodations that we are able to offer:

  • Ability to avoid standing in lines or large crowds

  • Access to a quiet room 

  • Ability to get to seats before the majority of the crowd enters the space

  • Seating near an aisle and/or door

  • Seating close to presenters

  • A walkthrough of the event space with staff


To provide you with these accommodations, our staff and volunteers need to be able to identify that you need them. Our policy is to never make assumptions about access needs based on appearances, so we need to be informed ahead of time if you need assistance. Please request these accommodations at sportsromancecon@gmail.com.


To honor the complexity of each person's needs, we also encourage attendees to reach out to us at sportsromancecon@gmail.com with any need that is not met by the accommodations listed here, or if you have any questions or concerns.

5. Security Policy

The safety of all those in attendance at Sports Romance Con is our priority. We work closely with the venue to identify risks, assess them, and develop security plans for our events.

As we get closer to the event, additional details about security at Sports Romance Con will be made available. 

Weapons of any kind are expressly forbidden at the event. Weapons are defined here as “any object designed or used for inflicting harm on any person.” This includes, but is not limited to, all firearms, martial arts paraphernalia, any knives larger than a pocket knife, and airsoft guns. This also applies to attendees who may have a permit or license to carry said weapon, including off-duty law enforcement officers.

6. Venue Policy

There is no food or drinks allowed from outside the venue.